HEAD ADMINISTRATION SERVICES

Closing Date : 2020/02/14
Reference Number : RAN200204-1
Job Title : HEAD ADMINISTRATION SERVICES
Portfolio : Group Shared Services
Job Type Classification : Permanent
Location – Country : South Africa
Location – Province : Gauteng
Location – Town / City : Johannesburg
Location – Site : Rietvlei

Job Advert Summary
To provide support to the Manager Corporate Secretariat and the secretariat department with the overall strategy, manage all administrative activities related to the development and implementation of Corporate Services’ objectives.

Minimum Requirements
• CIS or appropriate Bachelor’s degree
• 5 years general administration experience
• 2-3 years secretariat experience (PIC and PIC Subcommittee level)
• Proven customer service orientation
• Advanced MS Office suite
• Willingness to work irregular hours as and when required

Primary Duties
• Provide office and administration support including all logistical arrangements relating to meetings and departmental events
• Provide support to the office of the Manager Corporate Secretariat, the Corporate secretariat department and liaise with the departmental managers as and when required
• Ensure that the departmental targets and deadlines are met
• Assist with the planning for the corporate and departmental activities in line with the directives
• Assist with monitoring and management of the departmental budget and provide reports
• Assist with the compilation of the annual work plan, PIC developmental plan, arrangement of PIC inductions, review of PIC policies and the governance framework
• Ensure compliance with the applicable legislation and the governance standards within the organization
• Develop and recommend administrative processes and procedures to ensure efficiency
• Ensure that the business complies with secretariat guidelines for reports, corporate calendar and any other requirements
• Attending meetings and record the proceedings, draft minutes and responsibility matrix, extracts and resolutions
• Maintain and update the PIC Portal [web based communication site for PIC members]
• Compile management reports and departmental presentations
• Maintain minute books and other statutory documents in accordance with the legislative requirements and best governance practices
• Manage team performance and assist with the compilation of the departmental training development plan

Knowledge
• Understanding of statutory requirement in terms of the Companies Act
• Practical knowledge and understanding of the requirements of PFMA, Water Services Act, Companies Act and any other applicable
legislation
• High level of minute taking
• Understanding of public sector and corporate governance
• Advanced MS Office Suite

Skills
• Good command of English
• Good interpersonal skills
• Information management and monitoring
• Planning and organising skills
• Telephone etiquette and high business acumen
• Ability to interact at senior level
• Facilitation and presentation skills
• Leadership and negotiation skills

Attitude
• Maintain confidentiality
• Retain professional image at all times
• Integrity
• Honesty
• Ability to work independently and in a team
• Dealing with unrealistic demands
• Customer service orientation
• Quality orientation
• Proactive
• Self starter
• Deadline driven
• Ability to work under pressure
• Attention to detail

How to Apply: click here to apply online